Guest Management

Having a database or tracker for your wedding guests is uber important.  You need to store important information such as guests attending, mailing address and assigned seating.  Here are some tips on how to go about staying organized:



Set up a guest tracker in a user friendly program such as Excel.    My tracker has 15 columns but adjust yours to the way you're organizing your reception.  These are my columns:



Guest Name

Mailing Address

Phone Number

Email Address

Reply Card Number

Date Invitation Mailed

Date RSVP Received

RSVP Accepted

Attending Ceremony

Attending Reception

Meal Preference

Dietary Requirements

Table Number

Gift Received

Date Thank you Card Mailed



Let us know what else you have in your guest management system.  We'd love to hear from you.

Guest Management

Having a database or tracker for your wedding guests is uber important.  You need to store important information such as guests attending, mailing address and assigned seating.  Here are some tips on how to go about staying organized:



Set up a guest tracker in a user friendly program such as Excel.    My tracker has 15 columns but adjust yours to the way you're organizing your reception.  These are my columns:



Guest Name

Mailing Address

Phone Number

Email Address

Reply Card Number

Date Invitation Mailed

Date RSVP Received

RSVP Accepted

Attending Ceremony

Attending Reception

Meal Preference

Dietary Requirements

Table Number

Gift Received

Date Thank you Card Mailed



Let us know what else you have in your guest management system.  We'd love to hear from you.

Guest Management

Having a database or tracker for your wedding guests is uber important.  You need to store important information such as guests attending, mailing address and assigned seating.  Here are some tips on how to go about staying organized:



Set up a guest tracker in a user friendly program such as Excel.    My tracker has 15 columns but adjust yours to the way you're organizing your reception.  These are my columns:



Guest Name

Mailing Address

Phone Number

Email Address

Reply Card Number

Date Invitation Mailed

Date RSVP Received

RSVP Accepted

Attending Ceremony

Attending Reception

Meal Preference

Dietary Requirements

Table Number

Gift Received

Date Thank you Card Mailed



Let us know what else you have in your guest management system.  We'd love to hear from you.

Wise Wedding Tip

To kick off a series of Wise Wedding Tips, today I'll talk about the WEAR and the WHERE:



Wise Wedding Tip 1:



Two of your biggest decisions will be choosing what to wear and where to getting married.  I suggest deciding WHERE first as the style of the venue will have a big impact on design decisions later in the planning process.  Besides, imagine buying a formal ball gown dress then finding out that the only openings in June are at a horse ranch!



Love,

Erika Unbehaun

FlutterFly Events

Wise Wedding Tip

To kick off a series of Wise Wedding Tips, today I'll talk about the WEAR and the WHERE:



Wise Wedding Tip 1:



Two of your biggest decisions will be choosing what to wear and where to getting married.  I suggest deciding WHERE first as the style of the venue will have a big impact on design decisions later in the planning process.  Besides, imagine buying a formal ball gown dress then finding out that the only openings in June are at a horse ranch!



Love,

Erika Unbehaun

FlutterFly Events

Wise Wedding Tip

To kick off a series of Wise Wedding Tips, today I'll talk about the WEAR and the WHERE:



Wise Wedding Tip 1:



Two of your biggest decisions will be choosing what to wear and where to getting married.  I suggest deciding WHERE first as the style of the venue will have a big impact on design decisions later in the planning process.  Besides, imagine buying a formal ball gown dress then finding out that the only openings in June are at a horse ranch!



Love,

Erika Unbehaun

FlutterFly Events

First Steps of Planning Your Wedding

Congratulations you're ENGAGED!!! 

You've never planned a wedding before so where do you start? 

Step 1: Get Focused

·       Set your budget.  Figure out realistically how much you have to spend on your wedding

·       Guest list.  What size wedding do you want?  Together with your fiancé and family, write down a must list and a maybe list

 

Step 2: Location

·       Where do you want to get married? In your hometown? Destination wedding?

·       The style of wedding you want to have will reflect the venues you start to look at

Step 3: Style

·       Focus on what YOU want, not what others have told you. 

·       Sit down as a couple and discuss your dream wedding.  Flip through magazines and browse the web for things you like and dislike.  StyleMePretty

·       Start thinking about style of wedding- classic, traditional, elegant, modern, whimsical, formal, informal, etc.

Step 4: Prioritize

·       What’s truly involved- focus on priorities

·       Is good reception music high up on your priority list, or would you rather plug in an iPod and splurge on flowers?

·       What’s important to you?  Start budgeting for your priorities.  Fill out priority worksheet provided by FlutterFly Events (contact us for your worksheet)

Step 5: Find Dream Team

·       Find wedding vendors to match your budget and complement your style and personality

·       Ask friends and family for vendor referrals

·       Make sure you get along with your vendors, as well as being confident in their work.  They will be with you throughout your engagement and you want to share this wonderful experience with someone you can have fun with

Step 6: Design

·       Pick your colour scheme and theme, if you have one.  This influences everything from save the dates to the dress to flowers and food

·       Think about additional design touches such as lighting, furniture and décor

·       Choosing your colour palette:

What are your favourite colours?

What does your venue look like?

What season will your wedding take place?

Pair cool colours with warm colours?

Start with two colours, three at the most.

First Steps of Planning Your Wedding

Congratulations you're ENGAGED!!! 

You've never planned a wedding before so where do you start? 

Step 1: Get Focused

·       Set your budget.  Figure out realistically how much you have to spend on your wedding

·       Guest list.  What size wedding do you want?  Together with your fiancé and family, write down a must list and a maybe list

 

Step 2: Location

·       Where do you want to get married? In your hometown? Destination wedding?

·       The style of wedding you want to have will reflect the venues you start to look at

Step 3: Style

·       Focus on what YOU want, not what others have told you. 

·       Sit down as a couple and discuss your dream wedding.  Flip through magazines and browse the web for things you like and dislike.  StyleMePretty

·       Start thinking about style of wedding- classic, traditional, elegant, modern, whimsical, formal, informal, etc.

Step 4: Prioritize

·       What’s truly involved- focus on priorities

·       Is good reception music high up on your priority list, or would you rather plug in an iPod and splurge on flowers?

·       What’s important to you?  Start budgeting for your priorities.  Fill out priority worksheet provided by FlutterFly Events (contact us for your worksheet)

Step 5: Find Dream Team

·       Find wedding vendors to match your budget and complement your style and personality

·       Ask friends and family for vendor referrals

·       Make sure you get along with your vendors, as well as being confident in their work.  They will be with you throughout your engagement and you want to share this wonderful experience with someone you can have fun with

Step 6: Design

·       Pick your colour scheme and theme, if you have one.  This influences everything from save the dates to the dress to flowers and food

·       Think about additional design touches such as lighting, furniture and décor

·       Choosing your colour palette:

What are your favourite colours?

What does your venue look like?

What season will your wedding take place?

Pair cool colours with warm colours?

Start with two colours, three at the most.

First Steps of Planning Your Wedding

Congratulations you're ENGAGED!!! 

You've never planned a wedding before so where do you start? 

Step 1: Get Focused

·       Set your budget.  Figure out realistically how much you have to spend on your wedding

·       Guest list.  What size wedding do you want?  Together with your fiancé and family, write down a must list and a maybe list

 

Step 2: Location

·       Where do you want to get married? In your hometown? Destination wedding?

·       The style of wedding you want to have will reflect the venues you start to look at

Step 3: Style

·       Focus on what YOU want, not what others have told you. 

·       Sit down as a couple and discuss your dream wedding.  Flip through magazines and browse the web for things you like and dislike.  StyleMePretty

·       Start thinking about style of wedding- classic, traditional, elegant, modern, whimsical, formal, informal, etc.

Step 4: Prioritize

·       What’s truly involved- focus on priorities

·       Is good reception music high up on your priority list, or would you rather plug in an iPod and splurge on flowers?

·       What’s important to you?  Start budgeting for your priorities.  Fill out priority worksheet provided by FlutterFly Events (contact us for your worksheet)

Step 5: Find Dream Team

·       Find wedding vendors to match your budget and complement your style and personality

·       Ask friends and family for vendor referrals

·       Make sure you get along with your vendors, as well as being confident in their work.  They will be with you throughout your engagement and you want to share this wonderful experience with someone you can have fun with

Step 6: Design

·       Pick your colour scheme and theme, if you have one.  This influences everything from save the dates to the dress to flowers and food

·       Think about additional design touches such as lighting, furniture and décor

·       Choosing your colour palette:

What are your favourite colours?

What does your venue look like?

What season will your wedding take place?

Pair cool colours with warm colours?

Start with two colours, three at the most.

First Steps of Planning Your Wedding

Congratulations you're ENGAGED!!! 

You've never planned a wedding before so where do you start? 

Step 1: Get Focused

·       Set your budget.  Figure out realistically how much you have to spend on your wedding

·       Guest list.  What size wedding do you want?  Together with your fiancé and family, write down a must list and a maybe list

 

Step 2: Location

·       Where do you want to get married? In your hometown? Destination wedding?

·       The style of wedding you want to have will reflect the venues you start to look at

Step 3: Style

·       Focus on what YOU want, not what others have told you. 

·       Sit down as a couple and discuss your dream wedding.  Flip through magazines and browse the web for things you like and dislike.  StyleMePretty

·       Start thinking about style of wedding- classic, traditional, elegant, modern, whimsical, formal, informal, etc.

Step 4: Prioritize

·       What’s truly involved- focus on priorities

·       Is good reception music high up on your priority list, or would you rather plug in an iPod and splurge on flowers?

·       What’s important to you?  Start budgeting for your priorities.  Fill out priority worksheet provided by FlutterFly Events (contact us for your worksheet)

Step 5: Find Dream Team

·       Find wedding vendors to match your budget and complement your style and personality

·       Ask friends and family for vendor referrals

·       Make sure you get along with your vendors, as well as being confident in their work.  They will be with you throughout your engagement and you want to share this wonderful experience with someone you can have fun with

Step 6: Design

·       Pick your colour scheme and theme, if you have one.  This influences everything from save the dates to the dress to flowers and food

·       Think about additional design touches such as lighting, furniture and décor

·       Choosing your colour palette:

What are your favourite colours?

What does your venue look like?

What season will your wedding take place?

Pair cool colours with warm colours?

Start with two colours, three at the most.

First Steps of Planning Your Wedding

Congratulations you're ENGAGED!!! 

You've never planned a wedding before so where do you start? 

Step 1: Get Focused

·       Set your budget.  Figure out realistically how much you have to spend on your wedding

·       Guest list.  What size wedding do you want?  Together with your fiancé and family, write down a must list and a maybe list

 

Step 2: Location

·       Where do you want to get married? In your hometown? Destination wedding?

·       The style of wedding you want to have will reflect the venues you start to look at

Step 3: Style

·       Focus on what YOU want, not what others have told you. 

·       Sit down as a couple and discuss your dream wedding.  Flip through magazines and browse the web for things you like and dislike.  StyleMePretty

·       Start thinking about style of wedding- classic, traditional, elegant, modern, whimsical, formal, informal, etc.

Step 4: Prioritize

·       What’s truly involved- focus on priorities

·       Is good reception music high up on your priority list, or would you rather plug in an iPod and splurge on flowers?

·       What’s important to you?  Start budgeting for your priorities.  Fill out priority worksheet provided by FlutterFly Events (contact us for your worksheet)

Step 5: Find Dream Team

·       Find wedding vendors to match your budget and complement your style and personality

·       Ask friends and family for vendor referrals

·       Make sure you get along with your vendors, as well as being confident in their work.  They will be with you throughout your engagement and you want to share this wonderful experience with someone you can have fun with

Step 6: Design

·       Pick your colour scheme and theme, if you have one.  This influences everything from save the dates to the dress to flowers and food

·       Think about additional design touches such as lighting, furniture and décor

·       Choosing your colour palette:

What are your favourite colours?

What does your venue look like?

What season will your wedding take place?

Pair cool colours with warm colours?

Start with two colours, three at the most.

First Steps of Planning Your Wedding

Congratulations you're ENGAGED!!! 

You've never planned a wedding before so where do you start? 

Step 1: Get Focused

·       Set your budget.  Figure out realistically how much you have to spend on your wedding

·       Guest list.  What size wedding do you want?  Together with your fiancé and family, write down a must list and a maybe list

 

Step 2: Location

·       Where do you want to get married? In your hometown? Destination wedding?

·       The style of wedding you want to have will reflect the venues you start to look at

Step 3: Style

·       Focus on what YOU want, not what others have told you. 

·       Sit down as a couple and discuss your dream wedding.  Flip through magazines and browse the web for things you like and dislike.  StyleMePretty

·       Start thinking about style of wedding- classic, traditional, elegant, modern, whimsical, formal, informal, etc.

Step 4: Prioritize

·       What’s truly involved- focus on priorities

·       Is good reception music high up on your priority list, or would you rather plug in an iPod and splurge on flowers?

·       What’s important to you?  Start budgeting for your priorities.  Fill out priority worksheet provided by FlutterFly Events (contact us for your worksheet)

Step 5: Find Dream Team

·       Find wedding vendors to match your budget and complement your style and personality

·       Ask friends and family for vendor referrals

·       Make sure you get along with your vendors, as well as being confident in their work.  They will be with you throughout your engagement and you want to share this wonderful experience with someone you can have fun with

Step 6: Design

·       Pick your colour scheme and theme, if you have one.  This influences everything from save the dates to the dress to flowers and food

·       Think about additional design touches such as lighting, furniture and décor

·       Choosing your colour palette:

What are your favourite colours?

What does your venue look like?

What season will your wedding take place?

Pair cool colours with warm colours?

Start with two colours, three at the most.

Wedding Planning With Your Five Senses

Our five senses are something we unconsciously use everyday.  We smell, taste, hear, see and touch then quickly make judgments as to what we think about those interactions.  During a big celebration such as a wedding, people will pay a bit more attention to these interactions which is why they should be taken into consideration during the planning process.

Smell: Choose a special scent for your wedding day whether it be in the form of flowers, candles or a room spritzer.  When your guests walk into the reception they should smell something that is unique to you and your wedding. 

Taste:  Guests will always remember the food from a wedding. Have a tasting with your caterer and give special thought to any pre-dinner canapés and the starter course as these will set the tone for the rest of the meal. 

Sound:  Good music can make or break the life of a party.  Spend a good amount of time putting together a playlist and communicate with your musician/DJ in the run up to the big day.  Opt for a live band where possible but if your budget doesn’t stretch that far then there are some phenomenal DJs who are known to get all of the guests on the dancefloor. 

Vision:  Guests will be seated for a long time so put extra effort into the look of your banqueting tables by creating something that’s visually interesting to the eyes.  Try having two to three different flowers on the table for a variety of floral textures, or use a mix of sharp and soft edged décor, or try mixing shapes and sizes of tables and chairs. 

Touch:  Use table linen that has a nice feel to it.  Arms and elbows will be resting on the table and you want to give your guests a nice napkin to dab their chins with after the wedding cake.  You’ll be surprised how many guests remember the small details!